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Dividend Paperwork – templates

Dividend / Board Meeting templates for Limited Companies

Two types of document must be produced every time a limited company declares a dividend – board meeting minutes, and a dividend voucher for each shareholder.

Please feel free to use the document templates below.

Simply copy the templates, replacing the [REQUIRED FIELDS] with your company information, plus the dividend amount.

Make sure you have sufficient retained profit in the company to cover the dividend payment.


BOARD MINUTES
[COMPANY NAME]

Held on [DATE] at [ADDRESS]

Present: [NAMES OF ALL PRESENT]

It was resolved that the Company pay an interim dividend of £[AMOUNT] per £[AMOUNT] ordinary share in respect of the year ended [COMPANY’S YEAR END DATE] to those shareholders registered at the close of business on [DATE OF PAYMENT].

There being no further business, the meeting was closed.

——————————

[DIRECTOR]

[DATE]

[COMPANY REGISTERED ADDRESS / COMPANY NUMBER]


 

DIVIDEND TAX VOUCHER
[COMPANY NAME]

Dividend in respect of the year ended [COMPANY’S YEAR END DATE] payable to shareholders registered at the close of business on [DATE OF PAYMENT].

Shareholder: [SHAREHOLDER’S NAME]

No. Ordinary shares

[AMOUNT]

Dividend Rate

£[AMOUNT]

Dividend Payable

£[AMOUNT]

——————————

[DIRECTOR]

[DATE]

Keep this voucher in a safe place.

[COMPANY REGISTERED ADDRESS / COMPANY NUMBER]


You can also download the templates here:

Google Drive